Collection Development Policy

Last Updated Date

Introduction

The purpose of this Collection Development Policy is to guide the selection of library materials and inform the public about the principles upon which selections are made. The “Library Bill of Rights,” as adopted by the American Library Association, and the “Freedom to Read Statement,” issued jointly by the American Library Association and the Association of American Publishers (included in the Appendix) underpin the policy.

Our Mission

Provide free and equal access to information, ideas, books and technology to educate, engage, and enrich the Stamford community.

Our Vision

Inspire lifelong learning and personal growth.

Our Core Values

Literacy: Nurture and encourage literacy and inspire a love of reading through programs, services, and materials.

Life-long Learning: Provide educational opportunities for all ages to improve quality of life and support the skills needed in the home, school, and workplace.

Atmosphere: Create a safe, inviting, and comfortable environment that is conducive to reading, studying, learning, and engagement.

Access: Provide convenient hours and locations for the Stamford community and remote access via our website.

Accountability: Provide excellent customer service through delivery of the quality resources needed by our users.

Connections: Build relationships among and between individuals and community groups.

Innovation: Encourage experimentation, creativity, and artistic expression through current technologies as well as traditional programs and materials.

Diversity: Embrace the numerous cultures and races in the community.

Equality: Promote freedom from bias and favoritism.

Intellectual Freedom: Facilitate the free exchange of information and ideas.

About the Library and its Community

Since it first opened its doors at the end of the 19th century, The Ferguson Library has been the heart of the Stamford community, a place of learning and education, a gathering place where people could meet and exchange ideas. As Stamford grew and changed, The Ferguson Library grew along with it. In 1911, The Ferguson became a free public library, embracing the concept that knowledge should be available to all, regardless of ability to pay.

The Main Library (DiMattia Building) is open seven days a week. It is located in the heart of downtown Stamford in a 1909 building that underwent a top-to-bottom renovation in 2010. The collections in this facility are extensive and serve as the backbone of the whole system. A new materials room off the lobby features new books and DVDS, and offers a light-filled space to browse or read. Our Youth Services Department is housed on both the first floor and lower levels, with large collections and technology stations for children and teens. The Main Library’s second floor is our dedicated research floor, and includes the Technology Hub as well as research guides and other special collections. 

The Harry Bennett Branch, located in North Stamford, has popular titles in many formats for children, teens and adults. The branch has internet and research workstations throughout, as well as preschool computer terminals and a carpeted story circle for children’s programs. The Harry Bennett Branch offers programming for children, teens and adults, including a popular monthly book discussion series.

The Weed Memorial & Hollander Branch, located in a renovated 19th century farmhouse, is the hub of the Springdale neighborhood, within walking distance for many residents. In addition to its collection of books and other materials for children and adults, Weed sponsors many popular programs, such as preschool storytimes and adult book discussions. Springdale school children frequently visit the branch on field trips, and the cozy fireplace room is a popular spot on cold winter days.

The South End Branch, which celebrated its 50th anniversary in 2020, is located in the Lathon Wider Community Center in Stamford's South End, a fast-growing, changing neighborhood. The branch serves a diverse community, which includes many recent immigrants, and has an eclectic, culturally diverse collection, including Spanish language, and French/Creole materials, self-help materials, popular reading and children’s books. South End offers many educational and recreational programs, including parent/child workshops, Homework Cafe, music and cultural programs and a long-running adult book discussion that focuses on African and African-American authors.

Ferguson Library’s travelling Branch, The Bookmobile, brings library services to the entire Stamford community, with regularly scheduled stops at child care centers, senior housing, parks, shopping centers, and neighborhoods. The Bookmobile collection includes both adult and children’s materials.

Equity, Diversity and Inclusion

The library embraces diversity, equity, and racial understanding and utilizes the lens of EDI (equity, diversity and inclusion) when purchasing materials of all formats to our collection.

The Collection

Formats

The Library refrains from purchasing unusual formats designed for the home market, including write-in workbooks, multi-part or spiral binding publications with pull-out pages, and miniature gift books.

Digital Materials

The Library’s digital media collections provide access through a variety of commonly used android and IOS devices, and through a variety of downloadable formats such as ePub, Kindle, PDF, and MP3 audio file or music file. The Library also subscribes to movie streaming services that allow users to stream feature films, TV shows, and documentary and educational content.

Materials available through these digital collections are not always curated by the Library but may be curated by a third party vendor.

Non-print materials

Physical non-print materials remain popular with the Library’s users. To fill the demand, the Library continues to purchase films in DVD and Blu-ray format, audiobooks on compact disc and Playaway format, and music on compact disc. Older formats like VHS, audiocassette, reel-to-reel tape, and LP recording are not owned or collected by the Library.

Adult Collections

Titles are typically selected from professional review journals, but other criteria include the reputation of the author and publisher, book award winners, local interest, and appropriateness to the Library’s users. The goal is to create a comprehensive collection that mirrors the diverse interests of the Stamford community with respect to cultural background, educational level, taste, and reading ability. Books are purchased in hardcover as well as in trade and mass market paperback. Titles in large print format are also acquired to meet the needs of lower-vision users.

Fiction

The Library purchases a wide variety of contemporary fiction works including bestsellers, literary fiction, mysteries, science fiction, fantasy, short story collections, and adult graphic novels. Library staff are aware of community demand for popular reading and select titles based on that criteria, acquiring multiple copies as needed. In addition, the Library offers a large number of literary classics which are in demand by students as well as general adult readers.

Non-Fiction

The Library maintains an in-depth collection of non-fiction works, currently reflecting the subject areas expressed through the Dewey Decimal classification scheme. This form of classification is under consideration for future modification and/or alteration for increased equity, accessibility and discoverability. We select materials appropriate for a general public library audience, as opposed to scholarly or esoteric works. Some of the more popular subject areas include biography, health, childcare, cooking, business and technology, travel, history, true crime, home improvement, politics and world affairs, and test preparation.

World Languages

World languages collections support recent immigrants, international students, and the general public. Materials published in languages other than English are purchased by The Ferguson Library in response to local demographics, demonstrated need, and popular demand. Consideration is given to materials (books, periodicals, film, and music) in various languages that reflect the ethnic diversity of the community. The most popular languages include Spanish, Russian, Haitian Creole, French, Polish, and Chinese.

Ferguson Library staff monitor current demographic data and try to develop collections of additional languages (such as Arabic and Hindi) for newer, growing populations. In order to determine how to best meet the informational and recreational needs of the community, the library will use various assessment tools including census data, surveys, customer registration data, customer requests, and data from other community groups. The Library is committed to a flexible, evolving, and ongoing assessment process. Languages may be added or dropped from the collection as community needs dictate.

The World Language collection contains bestselling original language authors, as well as translated works by famous classic and contemporary authors. Additionally, the general public uses the wider World Language collections for lifelong learning, travel and recreation purposes, and more recently to gain a greater understanding of the cultures of our recent immigrant and refugee communities. The collections also provide materials for customer’s fluent in more than one language wishing to retain that fluency.

Language learning materials, dictionaries, and literary and cultural resources are collected to support the educational and informational needs of our users. Professional librarians with foreign language expertise are assigned to the management of the collections. The Library relies on professional review sources for each subject area and format within the collection.

For each language collection, we have also selected ESL (English as a Second Language) materials to accommodate customer needs. Priority is generally given to American publications and material with an audio-visual component and covers a range of areas, including dictionaries and items dealing with grammar, punctuation, spelling, writing composition, and numeracy.

Local History & Genealogy

The task of the librarian charged with this collection is to identify, acquire, and preserve research materials related to local, state, and regional history and genealogy. The Stamford Room, located on the second floor of the Main Library, houses work on Stamford and Connecticut history in addition to municipal documents, historical maps and atlases, old city directories, genealogical manuscripts, and biographies of prominent people of Stamford and Connecticut.

The library has two large collections of early Stamford photographs, donated by Charles Kurz and Carl Lobozza. Mounted and labeled photographs are available for public viewing with special permission. Indexed photocopies of the photos are located at the second floor Information Desk. These photographs are now available through the Ferguson Library Digital Archive. Also available for view is the extensive collection of materials published by Stamford’s Overbrook Press from 1934 to 1969.

The Library also owns a collection of microfilm with US Census records, vital, church and cemetery records, city directories (1879 to 1966), and school yearbooks for limited years.

Government Documents - Federal/State/City- Municipal/Judicial

Federal Deposit Library Program

Approximately 20% of the materials we receive from the Government Printing Office are in physical formats. The other 80% are online. All federal documents, including physical materials and relevant electronic content such as e-books and websites, appear in the public catalog and can be located through a simple search. The Ferguson Library’s government documents librarian is responsible for the selection of all materials through lists provided by the GPO.

Connecticut State Library

State documents are filed and displayed by agency/topic. They get removed once a year or replaced if there is similar information that is more up-to date. We get a Connecticut Practice Book, the Connecticut Statutes, the Connecticut State Manual and Register. These books are catalogued and filed in Ready Reference on the 2nd floor. Documents are kept for five years or until updated. Books of a greater importance are kept 10 years and filed in the Stamford Room.

City of Stamford Documents

A collection that includes both print and digital formats. Digital documents and archives are found on the Library’s local resources page. Print documents can be found in various sections of the 2nd floor. Charter, real estate, agency communications, budgets are the types of documents collected.

Digital/Electronic Resources Collection

The Library collects electronic resources according to the general selection criteria. In addition, criteria specific to electronic formats are applied. The Library reserves the right to decline including materials/resources that don’t meet the general collection development policy selection criteria.

Methods of evaluation include comparisons to similar products, demonstrations, literature reviews, and peer consultation.

Library Website

E-resources that do not require subscriptions and licensing agreements may be added to the collection provided they support the educational and information needs of our users.

Library staff may recommend external website links, including government, non-profit and commercial websites, which feature reliable sources and provide valuable content. Non-library parties may suggest or request links, but inclusion and placement of all external links will be carefully evaluated and selected by staff on the basis of the following criteria:

Are deemed to be of interest and value to our customers

Contain up-to-date, reliable, authoritative information

From non-profit, government, or reputable commercial entities that do not charge for access and support the Library’s mission and values

Any requests from the public or other organizations for third-party or reciprocal links will be evaluated by staff using the criteria above.

Websites that advertise a service or product, promote hate speech, or a particular religious or political agenda will not be considered.

Digital Archives

The Library scans and digitizes a variety of hardcopy documents and makes them available electronically through our webpage. These documents may include images such as photographs and drawings; maps; books and booklets; manuscripts; broadsides; letters; and printed ephemera. The documents come from the Library’s own collections and are selected for inclusion based on community interest. Popular topics include Stamford and Connecticut history, Stamford urban renewal and regional planning materials, and genealogy of local families. Suitability for digitization is evaluated in terms of image quality and physical condition.

Oral history interviews, recorded by library staff in the form of audio or video files, may also be included in the Digital Archives.

The Library provides electronic versions of materials from its collections for personal use by the public. We do not give legal advice as to whether any particular use would infringe upon the intellectual property rights of the person or organization that created the original documents.

Makerspace and Other Technology

In an effort to reduce digital inequity, the library makerspace and technology center circulates maker equipment that customers might find useful, and which can be used for trial and experimentation. The Library currently lends out Raspberry Pis, Arduino kits, ukuleles, household tool kits and a sewing machine. More items will be added based on funding, trend and community need.

Youth Services

The Youth Services Department offers developmentally appropriate materials that meet the informational, recreational, and cultural needs of children and young adults ages birth through 18. The same criteria listed for selection of adult resources apply to materials for youth. The content, style, format, and appeal to children and teens are taken into consideration. Resources (which include print books, e-books, audiobooks, DVDs, and music) are selected to serve children of all reading, listening and viewing levels. It also serves parents, teachers and other adults working with and interested in children and their literature. The collection is responsive to local school assignments, providing resources which supplement the curriculum and summer reading lists. A selection of resources in languages other than English is also included. To ensure that all parts of the collection are appropriate and well-chosen, youth services librarians consult professional review sources before purchase, but also take recommendations of library users into consideration.

Some materials in the Youth Services Collection might not be considered appropriate by all adults for all children of every age. Use of Library resources by children is the responsibility of their parents or guardians. Selections shall not be inhibited by the possibility that resources may come into the hands of children.

Major factors that influence the selection of materials for youth (which include print books, e-books, audiobooks, DVDs, and music) are:

  • Content
  • Authority
  • Literacy merit, artistic quality, originality, and creativity
  • Accuracy, objectivity, clarity, logic, and effectiveness of material
  • Relevance to the needs of the community
  • Current interest in subject matter
  • Local interest in subject or author
  • Popular demand
  • Limits of space and funds

Self-Published, gift books and requests for consideration

The Ferguson Library often receives donations of independently written and/or published material for inclusion in the library catalog. Materials such as these will have a higher chance of being acquisitioned if they are reviewed professionally by the following journals that specialize in independently published materials: Foreword, Independent Publisher, and Small Press Review. A review by any of the following national review sources would also increase the likelihood of the item being added to the library catalog: Booklist, Kirkus Reviews, Library Journal, Publisher’s Weekly, or School Library Journal.

Customer’s suggestion for material can be placed and will be reviewed in a timely fashion. All requests are given thoughtful consideration. If the item has mass appeal and/or well reviewed in industry publications, the title is added. The Library makes all attempts to purchase items suggested by our customers.

Collection Maintenance

Library materials in all formats reflect contemporary interest, trend and timeliness. Materials are deaccessioned if information is expired or no longer current. Items are also removed from the collection if they have not circulated for a period of years or no longer reflect current mores and values.

Request for Reconsideration of Materials

Library users requesting reconsideration and removal of items in the collection may submit a Request for Reconsideration of Library Material form, which is available at any library location. Staff review the request in relation to the Library’s mission and selection criteria and present their recommendation to the Library President, who reviews the request and replies to the user within thirty days of receipt of the request. The item remains in the collection during the reconsideration process.

Appendices

The Library Bill of Rights

The Freedom to Read Statement

 

Download Policy